What Is fleet management?
Fleet management involves maintaining accurate information about an organisation’s vehicles and ensuring they are kept in good working order throughout their lifecycle. Hardcat Lebosi enables organisations to record and manage fleet information including driver licensing and qualifications, maintenance schedules, servicing, inspections and vehicle records. Configurable fields allow organisations to capture the information relevant to their operational requirements across cars, trucks, heavy vehicles and other fleet assets.
What does a fleet management system do?
A fleet management system helps organisations maintain accurate vehicle records, manage maintenance schedules, monitor servicing and inspections, and keep important fleet information in one centralised system. Hardcat Lebosi enables organisations to capture and report on information such as vehicle condition, maintenance history, fuel use, driver qualifications and other operational requirements. This helps reduce downtime, support compliance and keep fleet assets in good working order.
- Fleet capital planning, allocation and spend
- Fleet acquisition, asset records and usage
- Improved reliability of cars, trucks and vans
- Record oil changes, tyre checks and brake inspections
- Fleet reporting, recording and management
- Fleet lifecycle decision-making
- Evidence-based decision-making
- Record and report on fuel use and purchases
- Manage driver records across multiple vehicles
Further reading: Learn how regular asset audits improve operational reliability, support preventative maintenance and keep fleet asset records accurate in Asset Audits and Operational Reliability.
Benefits of a fleet management system
Using Hardcat Lebosi to manage fleet assets helps organisations control costs, support compliance and keep vehicles in good working order. From improved maintenance planning to better visibility of fleet information, effective fleet management supports more informed decisions throughout the asset lifecycle.
Hardcat fleet management features
Hardcat Lebosi provides a range of configurable fleet management capabilities designed to help organisations maintain accurate vehicle records, manage maintenance and support operational requirements. From maintenance scheduling and condition reporting to asset verification and fleet reporting, Hardcat Lebosi helps keep important fleet information centralised and accessible.
Customisation and Scalability
Hardcat Lebosi can be configured to meet the specific fleet management requirements of different industries and organisations. User-definable fields allow organisations to capture the vehicle, maintenance and operational information relevant to their requirements, providing flexibility for managing fleets of different sizes and complexity.
Fleet Asset Visibility
Hardcat Lebosi provides visibility across fleet assets and the equipment associated with them. In addition to vehicles, organisations can manage information about machinery, tools, IT equipment and other assets within the same system, providing greater visibility and accountability across assets and consumable inventory.
Fleet Maintenance
Manage planned and responsive fleet maintenance, servicing and work orders to help keep vehicles operational and reduce unnecessary downtime. Hardcat’s mobility solutions enable authorised users to access and update work order information in the field, helping maintain accurate and timely maintenance records.
Further reading: Discover how poor asset data affects maintenance planning, reporting and operational performance in When Bad Asset Data Wreaks Havoc on Operations.
Parts and Consumables Inventory
Manage the parts and consumables required to support fleet maintenance. Define inventory items and record their movement in and out of stores and locations, helping maintain accurate stock records and improve visibility of available parts.
Transfer Assets Between Sites
Manage the transfer of vehicles, parts, tools and other assets between sites, with asset location records updated to reflect the transfer. This helps maintain accurate location information and accountability across multiple operational sites.
Reminders and Reports
Set reminders for upcoming or overdue maintenance and use reporting to monitor fleet maintenance requirements, helping teams plan servicing and reduce the risk of missed maintenance activities.
Tyre and Lifecycle Records
Record tyre inspections, maintenance, replacement history and associated costs to maintain accurate lifecycle records and support informed maintenance and replacement decisions.
Vehicle Records and Certifications
Maintain vehicle records, certifications and supporting documentation in one centralised system, helping authorised users access important fleet information when required.
Report and Manage Problems
Record mechanical problems against individual vehicles, including supporting images, and create work orders for required maintenance. This helps maintenance teams respond to reported issues, maintain accurate records and minimise vehicle downtime while supporting safer fleet operations.
Tools and Equipment
Manage tools and equipment associated with fleet operations, maintaining accurate records of their allocation, location and status. This helps improve asset visibility and accountability across vehicles, sites and operational teams.
Unlock the full potential of your fleet
Bring your fleet asset information, maintenance requirements and operational records together with Hardcat Lebosi. From maintenance scheduling and condition reporting to parts, documentation and lifecycle records, Hardcat helps organisations maintain greater visibility and control over the assets that keep their operations moving.
Talk to Hardcat about how our configurable asset management platform can support your organisation’s fleet management requirements.
