Fleet Management

Do you have control of your fleet and are they being kept in good working order?

What Is Fleet Management

Fleet management is vital for any business that relies on its vehicles. The components of a fleet management system assists in tracking driver licencing and qualifications, monitors maintenance schedules, servicing and vehicle purchases. It’s crucial for smooth operations, regardless of the fleet’s size. Hardcat’s software solutions can help you stay on top of what’s most important for the cars, industrial trucks, heavy vehicles and vans in your fleet.

What Does A Fleet Management System Do?

Organisations must implement fleet management. It is key to using their resources well and to promoting growth. Our system also works with related tracking functions such as GPS via integration. Our fleet and assets management solution provides a full view of all assets and boosts productivity. We track qualifications and certification documents ensure the right people have access to the right industrial trucks (such as forklifts) and possess the certification necessary to operate them. Proving compliance with state and federal regulations, specifically for heavy vehicle legislation and ISO55000.

Fleet capital planning allocation and spend
Fleet acquisition, tracking and usage
Improved reliability of cars, trucks, and vans
Track oil changes, tire checks and brake inspections
Fleet reporting, recording and management
Fleet lifecycle decision-making
Evidence-based decision-making
Track fuel use and purchases
Drivers can be tracked across multiple vehicles

Our Fleet Management Features

Our fleet management system gives you detailed insights into your fleet’s performance. It manages fuel use and maintenance schedules. This high visibility allows for better decisions. It lets you cut fuel costs and improve efficiency. Also, fleet management software automates many manual tasks. It saves time and resources and reduces the risk of human error.

Customisation and Scalability

Hardcat offers highly customisable solutions. They can be tailored to fit the specific needs of different industries and organisations. Whether you’re managing a small fleet or a large enterprise, our software can adapt to your requirements.

Comprehensive Tracking

Hardcat’s solution goes beyond basic fleet management. It may be used to keep an eye on not just fleet assets but also other important items such as machinery, tools, and IT equipment. Giving you better visibility and control over all your assets and consumables inventory.

Streamline Tax

During tax time, managing deductions can be a daunting task. Precise records of business kilometres streamline the entire process. You can also maximise your deductions. This feature not only saves time but also ensures that you’re making the most of available tax benefits.

Fleet Maintenance

Uncover patterns, track trends, and make smarter decisions. Simplify fleet maintenance with mobility solutions for work order management.

Parts and Consumables Inventory

Analyse and optimise your inventory by defining parts and tracking their flow in and out of inventory stores and locations.

Transfer Assets From One Site To Another

Request to transfer parts/vehicles/tools/assets from one site to another and automatically adjust the location.

Reminders and Reports

Get maintenance reminders for impending or past due maintenance.

Tyre and Lifetime Analysis

Keep tire costs as low as possible while receiving optimal performance and reliability.

Vehicle Expense Records and Certifications

Keep records and copies of documentation in one place.

Reported Problems

Create work orders (log and take images) of mechanical problems found, for each vehicle needing maintenance. Keep vehicle downtime to a minimum and make sure vehicles with problems are not used, keeping drivers safe and preventing future issues.

Tracking Tools

Track tools and equipment to streamline processes, enhance accountability, and maximise productivity.

Hardcat solutions centralise data and streamline processes. They make sure nothing falls through the cracks. This leads to higher productivity and profitability. Embracing a fleet management system isn’t about rivalling others. It’s about leading and driving your business to lasting success. Investing in Hardcat’s software can revolutionise how you oversee your vehicle operations. Hardcat’s fleet and asset management solution has been selected by many emergency services organisations due to its flexibility, ease of use and most importantly certainty when it matters.

Key Features

Planned and Responsive Maintenance

Planned maintenance schedules maximise the reliability and longevity of assets. Additionally, Ad-hoc jobs can be created, as required, to respond to break/fix and failure incidents.

Condition Reporting

Plan for regularly scheduled condition and/or safety checks, supporting your compliance obligations needs. Hardcat’s solutions enable triggering of activity based on condition assessments.

Complete Asset Maintenance History

Enable centralised reporting to support audits, risk assessments, compliance and the claims processes utilising the full history of all jobs, transactions and user interactions associated with any asset.

Asset Auditing & Verification

Recording the full history of all asset interactions and job details ensuring complete traceability. Hardcat solutions provides a central tool for tracking, audits, assessments and associated reporting.

Replacement Forecasting

Inform your asset 'repair or replace' decisions based upon asset data and monitoring asset maintenance costs over its full lifecycle.

Mobility Application for On-Site Jobs

Hardcat’s mobility application can be downloaded upon either dedicated specialist devices (iOS and Android), your own phone (BYOD), or on specialist, ruggedised scanning hardware. It supports both the on-line or disconnected mode, thereby enabling specific activities to be performed, even in environments where network connectivity is not available.

Certainty Matters

We’re proud to have worked with clients across the globe. Hear from our clients across industries who’ve used Hardcat solutions and benefited greatly.

“Hardcat solutions provided us with a single source of truth rather than each region doing their own thing.”

Client

South Australia Country Fire Service (AU)

Industry

Fire and Emergency Services

Problem Statement

Tracking and Maintenance of Fire Appliance and associated pumps and equipment.

"Shell acquired many businesses and took on all of their assets as part of the consolidation process. This included thousands and thousands of individual items from office equipment, storage tanks, bowsers and vehicles in a vast array of locations. It also needed to bring assets that had previously been administered independently albeit as part of Shell’s vast array of operations under centralised control."

Client

Shell Australia (AU)

Industry

Mining, Oil and Gas

Problem Statement

Consolidate hundreds of disparate fuel and oil distribution operations into four distinct business units.

“We now have an automated system that generates work orders and forecasts of future service requirements. Fleet maintenance staff are now able to see all scheduled tasks and repair jobs they are responsible for through a single, easy-to-use Web interface, delivering significant benefits in the overall management of fleet operations.”

Client

Flinders Port Holdings (AU)

Industry

Other

Problem Statement

Track maintenance for a fleet of pilot vessels.

“We found an integrated automated solution and one that was cost effective. Managing assets that previously were not managed at all."

Client

City of North Las Vegas Police Department (USA)

Industry

Law Enforcement

Problem Statement

Management of radios, laptops, weapons, badges, uniforms, vehicles etc.

We’re proud to be trusted by over 2,000 organisations in over 121 countries for the integrity and reliability of our asset management software and services. How can we help you?