Maintenance Management

Do your assets have an optimal maintenance regime?
Asset Maintenance Management System

An effective asset maintenance management system provides an optimal return on your investment. Planned preventative maintenance (PPM), also commonly referred to as planned maintenance or scheduled maintenance, is essentially a scheduled maintenance routine for the assets across the enterprise.


Hardcat solutions provide the tools to manage planned, preventative and reactive maintenance associated with any individual asset or asset class, throughout the entire life cycle of the asset. The manufacturer recommended service regime can be pre-scheduled to automatically generate job reminders, so you never miss any maintenance on your critical assets.


Control Over Planned Maintenance And Scheduling Jobs
  • Regular maintenance throughout the asset’s life (i.e., inspections, electrical tagging, or performance verification tests and performance parameters).
  • Any maintenance or tasks required during asset disposal, including notification of asset end of life.
  • Various maintenance schedules can be attached to assets to address specific requirements.
  • Extend asset life cycle with whole of life cycle cost of assets including parts consumed.
  • Track which staff member or contractor has completed maintenance activities on any specific asset.
  • Planned maintenance work order templates for ease of cyclical job creation and planning.
  • Keep track of status and delays with critical maintenance.
  • Ensure compliance with manufacturer warranty.
  • Access jobs assigned to you and actions on your smartphone device via mobility solutions.
  • Job statuses can drive work- flow of ‘who needs to know and do what’ at different stages of the maintenance jobs.
  • Maintenance tasks can be pre-defined and captured within each individual job schedule in order to represent all relevant data at a granular level, including any specific sequence of events.
  • Records are captured for reporting and analytics requirements and if the required thresholds are not met, an automated work order for ‘fixing/additional attention required’ can be created and linked to the original job.


Reactive Maintenance And Effective Planning

Being prepared for reactive maintenance situations is essentially understanding the criticality, usage patterns and specific needs of each asset. Prioritising proactive tasks to minimise the likelihood of reactive situations and allowing for a smoother workflow and better time management. It is said that a well-maintained facility should aim for at least:


  • 60 % proactive
  • 30 % preventive
  • 10 % reactive


Effective planning is vital to balancing reactive and proactive maintenance. Scheduling routine inspections and servicing tasks based on the manufacturer’s recommendations and historical performance data ahead of time helps prevent equipment failure and the need for urgent reactive repairs.


  • Log and manage any unplanned events
  • Schedule job request to appropriate resources or suppliers
  • Keep track of progress and status of faults and repairs
  • Manage overdue critical incidents and faults Increase up time of asset availability
  • Keep appropriate records for historical reporting and total cost of ownership


CMMS Meaning

A Computerised Maintenance Management System (CMMS) serves as a digital platform that assists maintenance teams in organising and executing maintenance tasks, thereby improving the dependability and longevity of machinery and assets. Essentially, a CMMS is built around a unified database that aggregates all pertinent maintenance data, providing a single point of reference. It encompasses functionalities for monitoring conditions, managing inspections, maintaining checklists, tracking key performance indicators, and meticulously documenting maintenance operations, all of which are vital for compliance in industries subject to stringent regulations.


Evolution And Integration

Traditionally, CMMS systems operated as standalone applications, independent of other enterprise software. However, modern enterprises now adopt Enterprise Asset Management (EAM) solutions that provide a broader range of functionalities and integrations. These EAM solutions typically offer seamless integration with ERP systems and other departments, such as HR and finance, ensuring cohesive operations from parts procurement to technician qualifications and time tracking.


Hardcat’s maintenance management caters for both planned preventative maintenance and spontaneous reactive maintenance tasks. Guaranteeing optimal asset performance, while avoiding unplanned downtime and increasing workplace safety. This reduces cost overruns and inefficiencies. By prioritising maintenance, Hardcat’s maintenance management helps maintain asset reliability and prolong asset lifespan.


Never Miss Critical Asset Maintenance


Seamless Integration with Operational Processes

Hardcat solutions seamlessly integrate into your organisation’s operational processes. Regularly scheduled condition and safety checks help you meet regulatory compliance obligations. The comprehensive maintenance history recorded throughout an asset’s life provides full traceability, allowing for confident attestation.


Enhance Efficiency and Minimise Downtime

Hardcat’s intelligent, integrated approach to asset maintenance enhances your operational efficiency and minimises downtime. By leveraging our solution, you can ensure your assets are always performing at their best, reducing the risk of unexpected failures, and maximising the return on your investment.


Inspection and Detection

Regular inspections via mobility solutions can be conducted to identify potential issues before they develop into serious problems. This includes checking for wear and tear, lubrication needs, alignment issues, and other signs of impending failure.



Detailed records of all asset maintenance activities are assigned to assets, tracking the history of maintenance events. This documentation helps in planning future maintenance, identifying recurring issues, and ensuring compliance with industry regulations and standards.


Regular Review and Optimisation

Continuously monitor the effectiveness of your preventive maintenance program and adjust as needed. This may involve analysing maintenance data, identifying trends, and optimising schedules and procedures for better efficiency.




Hardcat’s asset maintenance management system solution is a systematic approach to maintaining assets through regular, scheduled activities aimed at preventing unexpected failures. Hardcat’s software solutions offer numerous benefits, including extended asset lifespan, reduced downtime, improved safety, cost savings, enhanced performance, and regulatory compliance. Implementing a well-structured preventive maintenance program can significantly improve the reliability and efficiency of an organisation’s operations.

Key Features

Certainty Matters

We’re proud to have worked with clients across the globe. Hear from our clients across industries who’ve used Hardcat solutions and benefited greatly.

We’re proud to be trusted by over 2,000 organisations in over 121 countries for the integrity and reliability of our asset management software and services. How can we help you?