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Education and Universities Overview

For over 36 years, Hardcat has provided asset management and tracking solutions to leading educational institutions worldwide. Our solutions combine barcode scanning and RFID technology with our world-renowned software. Hardcat solutions provide superior safety standards for both the student body and faculty members, ultimately contributing to an improved educational environment and better learning outcomes. Our solutions help you to demonstrate your critical assets meet compliance objectives irrespective of whether they are for internal governance, Work, Health and Safety (WHS) or any other statutory or warranty obligations. Our mobile audit tools allow our customers to effectively and accurately manage every aspect of all critical assets over its full lifecycle while also providing real-time asset registry accuracy and efficient auditing. Hardcat’s education asset management solution is unique. It’s for organisations with many sites and thousands of assets. Hardcat’s software solutions give schools the software they need to update asset data on-the-go. It helps streamline maintenance work orders, track inventory, and ensure safety compliance. Through strategic and comprehensive asset management practices, educational institutions ranging from primary schools to prestigious universities can achieve significant budget optimisation. Enabling resources to be allocated more effectively, while simultaneously enhancing operational efficiency across departments.

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Education asset management

 

Educational institutions manage thousands of physical assets across classrooms, laboratories, libraries, sporting facilities, workshops, IT departments and multiple campuses. Effective education asset management provides complete visibility throughout the asset lifecycle, helping schools, colleges and universities improve operational efficiency, maintain compliance and maximise the value of their investments.

 

Accurate campus asset management enables organisations to know what assets they have, where they are located, who is responsible for them and when maintenance or replacement is required. By combining Enterprise Asset Management with maintenance management, educational institutions can streamline preventative maintenance, improve asset utilisation, reduce equipment downtime and support informed budgeting and long-term planning.

 

Hardcat provides a single, centralised platform that helps education providers manage every stage of the asset lifecycle, from acquisition and deployment through to maintenance, audits and disposal. With real-time asset visibility, automated workflows and mobile data capture, schools and universities can improve compliance, simplify asset audits, and ensure critical teaching, research and campus assets remain available, safe and ready for use.

 

Our mobile audit tools allow our customers to effectively and accurately manage every aspect of all critical assets over its full lifecycle while also providing real-time asset registry accuracy and efficient auditing.

 

Utilising barcode scanning and RFID technology, Hardcat enables schools and universities to accurately identify, locate and manage critical assets throughout their lifecycle. Combined with our Enterprise Asset Management platform, these technologies help organisations demonstrate compliance with internal governance, Work Health and Safety (WHS) requirements and other statutory obligations while improving asset visibility across one or multiple campuses.

 

 

Why asset visibility matters across campus

 

Schools, colleges and universities operate across multiple buildings, departments and, in many cases, multiple campuses. From classrooms and laboratories to libraries, sporting facilities, workshops and administration offices, educational institutions rely on thousands of assets to support teaching, research and day-to-day operations. Without accurate asset visibility, equipment can be misplaced, maintenance schedules overlooked and valuable staff time lost searching for critical resources.

 

A centralised asset management platform provides real-time visibility of asset location, condition, maintenance history and utilisation across the entire campus. This enables education providers to make informed decisions about asset allocation, reduce unnecessary purchases, improve operational efficiency and ensure equipment is available when and where it is needed.

 

Whether managing laboratory equipment, AV technology, IT assets, scientific instruments or campus facilities, Hardcat helps educational institutions maintain accurate asset records, support preventative maintenance and improve compliance through a single, centralised platform. Combined with mobile technology, barcode scanning and RFID, organisations can efficiently verify assets, complete audits and manage assets across one or multiple campuses with confidence.

 

 

Improve asset performance and lifecycle management

 

Driving Digital Transformation with Modern CMMS and EAM Solutions

 

Having a strong enterprise asset management (EAM) system is important as ever. It continues to be essential to building a robust asset management strategy amidst the current business climate. Investing in long-term efforts rather than overprioritizing short-term performance goals is the smarter investment. In addition, sub-optimal asset data and deteriorating information over time impacts the ability to make informed decisions and to extract the maximum value from your assets.

 

Educational institutions make significant long-term investments in classrooms, laboratories, IT equipment, scientific instruments, sporting facilities and campus infrastructure. By combining accurate asset data with lifecycle planning and preventative maintenance, organisations can make informed investment decisions, extend asset lifecycles, reduce unnecessary expenditure and ensure critical teaching and research assets remain available throughout the academic year.

 

 

Mobility and integration

 

Our education asset management solution supports mobility in both connected as well as disconnected states. Both iOS and Android platforms are supported. Hardcat EAM is designed to enable simple integration into your existing ERP as well as HR applications.

 

Modern educational institutions require asset information to be accessible wherever staff are working. Whether completing laboratory audits, managing classroom technology, inspecting sporting equipment or maintaining campus facilities, mobile access enables staff to update asset information in real time, complete inspections and verify equipment without returning to an office.

 

  • Financial performance: improving the return on investments and reducing costs can be achieved while preserving asset value and without sacrificing the short-term or long-term realisation of organisational objectives.

 

  • Informed asset investment decisions: enabling the organisation to improve its decision-making and effectively balance costs, risks, opportunities and performance.

 

  • Sustainability and the environment: for example, reduce emissions, conserve resources and reduce waste. Demonstrate socially responsible and ethical business practices and stewardship.

 

  • Improved services and outputs: ensuring the performance of assets can lead to improved services or products that consistently meet or exceed the expectations of students and stakeholders.

 

  • Demonstrated compliance: transparently conforming with legal, statutory and regulatory requirements, as well as adhering to asset management standards, policies and processes, can enable demonstration of compliance.

 

  • Enhanced reputation: through improved customer satisfaction, stakeholder awareness and confidence.

 

  • Improved efficiency and effectiveness: reviewing and improving processes, procedures and asset performance can improve efficiency and effectiveness and the achievement of organisational objectives.

 

By leveraging accurate asset data, schools and universities can:

 

  • Schedule timely maintenance
  • Plan IT equipment updates
  • Identify when computers will be unavailable due to updates and repairs, minimising disruptions
  • Track laboratory equipment and easily locate specific pieces of lab equipment and monitor their condition
  • Manage asset loans and leasing and track when particular assets are due for return

 

 

Ready to optimise your asset management?

 

Hardcat’s education asset management solution is unique. We designed the software from over 36 years of educational asset tracking experience. It’s for organisations with many sites and thousands of assets.

 

Hardcat’s software solutions deliver educational institutions the software they need. It helps them streamline maintenance, track inventory, and ensure safety compliance. By managing assets well, schools and universities can optimise their budgets. They can also improve efficiency and safety for their students and staff.

 

 

Why educational institutions trust Hardcat

 

For more than 35 years, Hardcat has helped schools, colleges and universities improve the management of teaching resources, laboratory equipment, IT assets, facilities and campus infrastructure. Our solutions provide complete asset visibility, simplify maintenance and compliance, and support better operational decision-making. Whether managing a single campus or a multi-site institution, Hardcat helps education providers improve asset utilisation, reduce costs and ensure critical assets are available to support teaching, learning and research.

 

Key capabilities

  • Proven asset management solutions trusted by educational institutions worldwide
  • Real-time visibility of teaching, laboratory, IT and campus assets
  • Preventative maintenance and lifecycle management to maximise asset value
  • Barcode, RFID and mobile technologies for efficient asset tracking and audits
  • Complete asset history, audit trails and compliance reporting
  • Scalable platform for schools, colleges, universities and multi-campus organisations
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Building and Facilities Management

Hardcat solutions provide a comprehensive view of your entire asset portfolio of buildings accessible at anytime and from anywhere.

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Enterprise Asset Management Software

Hardcat enterprise asset management software is totally configurable and easily integrates with ERP and bespoke software products ensuring single source of truth on the full lifecycle of all your assets from planning, acquisition and deployment to safe disposal and replacement.

Financial Tracking icon
Financial Tracking

Hardcat VX provides complete financial visibility across the lifecycle of your physical assets. Capture acquisition costs, procurement information, depreciation records, and disposal history to support better financial planning, compliance, and asset accountability.

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Maintenance Management

Hardcat provides tools to manage scheduled preventative as well as ad-hoc reactive maintenance to ensure your assets are performing well and there are no unnecessary downtimes causing cost blowouts and inefficiencies.

We can also help you with:

Financial Tracking icon
Asset Audit Solutions
barcode and RFID tagging icon
Barcode and RFID Tagging Solutions
Compliance and Governance icon
Compliance and Governance
evidence and exhibit management icon
Evidence and Exhibit Management
Fleet icon
Fleet Management
enterprise asset management icon
Integrated EAM Solutions
Inventory icon
Inventory Management
IT Equipment Management icon
IT Equipment Management
Loan and Lease icon
Loan and Lease
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Mobility Solutions
Risk and Safety icon
Risk and Safety
Sustainability and the Environment icon
Sustainability and the Environment
Tracking and Accountability icon
Tracking and Accountability Solutions

Don’t just take our word for it!

We’re proud to have worked with clients across the globe. Hear it from our clients in the industry, who’ve worked with Hardcat and benefited greatly.

Abu Dhabi university logo
Edith Cowan Uni Logo
Emirates College logo
Hawaii Department of Education logo
Sunway university logo
University of Johannesburg logo
University of Phoenix logo
University Putra Malaysia logo

“One audit that would normally have taken two days utilising a spreadsheet-generated printout (and not including the additional time and labour cost associated with data entry of this information) was completed in just 6.5 hours utilising Hardcat software and scanners.”

Client
Edith Cowen University (AU)
Problem Statement
A large asset base spread across multiple locations and numerous personnel, ECU has been continually striving to keep accurate records of its complete asset base.

“We were able perform an enhanced audit exercise and reconcile asset register of 24,000 assets in first two months of purchasing Hardcat. Hardcat enabled us to control the university’s extensive asset spread with state-of-the-art barcode enabled database solution.”

Client
Abu Dhabi University (UAE)
Problem Statement
There was no way of tracking assets for insurance purposes.

“Hardcat’s software helped us quickly search for items and prepare reports. I wanted to be able to access and manipulate the information on our inventory. Hardcat allows me to do this. I can query reports using different fields and export the information. This helps me a lot. Hardcat’s asset tracking solution has ensured that the Hawaii Department of Education was able to reduce existing expenses, avoid future expenses by purchasing unnecessary assets and gain operating control over all its Audio-Visual assets.”

Client
Hawaii Department of Education (USA)
Problem Statement
They did not have an effective method of tracking and maintaining their audio visual, video conferencing and video production inventory.
Education industries desktop image of graduating people

“Here at the University, we have been able to track 99% of our desks, chairs, cabinets, bookcases, and other furniture items. The software has helped us keep a meticulous record of these assets for our internal requirements and for insurance purposes.”

Client
Southeastern University (USA)
Problem Statement
As one of the largest educational institutions in the US, they had no meaningful way of maintaining asset records and keeping them up to date as they continued to expand.

We’re proud to be trusted by over 2,000 organisations in over 121 countries for the integrity and reliability of our asset management software and services. How can we help you?

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