Financial Tracking

Do you have complete financial visibility of your physical assets?

Financial Tracking Overview

Hardcat provides two approaches to financial asset management. Hardcat VX delivers integrated financial asset management capabilities, including purchasing and depreciation, for organisations requiring a stand-alone solution. For enterprise organisations with existing ERP and finance systems, Hardcat Lebosi integrates operational asset information to provide a single source of truth without replacing established financial processes. Rather than replacing existing ERP or finance systems, Hardcat VX can operate as a stand-alone financial asset management solution or complement existing finance systems by providing accurate asset and financial information to support reporting, depreciation, compliance and financial decision-making. For organisations requiring enterprise-scale asset management, Hardcat Lebosi provides configurable financial asset information and seamless integration with existing ERP and finance systems. This enables operational asset information to be shared across the organisation while allowing the finance system to remain the system of record for accounting and financial management.

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Financial visibility for physical assets

Hardcat helps organisations achieve complete financial visibility across the lifecycle of their physical assets. Whether through the dedicated financial capabilities of the Hardcat VX Depreciation Module or the enterprise integration capabilities of Hardcat Lebosi®, organisations can manage acquisition costs, procurement, depreciation, asset utilisation, and disposal information to support informed investment decisions.

By combining accurate asset information with reliable financial data, Hardcat enables organisations to optimise asset performance, improve accountability, and maximise value throughout the asset lifecycle while supporting sustainable asset management practices.

Why Do Sustainable IT Practices Matter?

Save time with asset depreciation calculations and reporting

Managing asset depreciation manually can be time-consuming and prone to error. The Hardcat VX Depreciation Module automates depreciation calculations and reporting while maintaining accurate financial records throughout the asset lifecycle.

For organisations using Hardcat Lebosi, financial asset information can be shared with existing ERP and finance systems through seamless integration, ensuring accurate asset data supports financial reporting and business decision-making without duplicating information across systems.

Further reading: Planning an Enterprise Asset Management implementation? Learn why accurate asset data and organisational readiness are critical in Why EAM Projects Fail Before They Even Start | Hardcat.

Boost Asset Visibility for Smarter Spending Decisions

The Hardcat VX Depreciation Module provides the functionality needed to meet an organisation’s depreciation requirements simply and effectively.

You assign a depreciation class to an asset based on its type. These classes also set a default depreciation rate and method for similar assets.
You can calculate depreciation using prime cost (straight-line), diminishing value (reducing balance), immediate write down, or double declining methods, at rates ranging from 0 to 100% per annum.
You can program rates and methods into a depreciation class to automatically apply them to new assets of that class after a specified effective date.

The system records revaluation details and supports both gross (proportional restatement) and net (elimination) methods for revaluation calculation. It automatically calculates the gain or loss on revaluation and adjusts the revaluation reserve accordingly.

Flexible asset depreciation management

The Hardcat VX Depreciation Module is designed to support a wide range of depreciation scenarios while maintaining accurate financial records for both depreciable and non-depreciable assets. Its flexible configuration options allow organisations to apply depreciation methods that align with their accounting policies and reporting requirements.

Easy to use and highly configurable; add, change or dispose of assets, including reversing disposals.
Run a depreciation calculation as many times within a period as you need.
Easy transfer of data to and from popular spreadsheets and other applications.
New assets are automatically adopted Into the correct depreciation class.
Track preventive maintenance costs and associated consumables.
Automate the delivery of PDF’s or spreadsheets containing depreciation information via email in a consistent and timely manner.
Disseminate depreciation values across the organisation, filtered accordingly.
There are multiple books within the system, allowing the user to cater for tax as well as forecast future depreciation runs. The user will never run out of possibilities as the system caters for 9,999 different sets.
Able to be integrated with large ERP’s such as SAP, Oracle, Dynamics, etc.

Discover the Hardcat advantage

Hardcat helps organisations improve financial visibility by combining accurate asset information with powerful financial tracking capabilities. Whether using the dedicated financial functionality of Hardcat VX or integrating Hardcat Lebosi with existing ERP and finance systems, organisations gain reliable information to support investment planning, compliance, reporting, and better lifecycle decisions.

Further reading: Discover how inaccurate asset data affects financial reporting, planning and operational performance in When Bad Asset Data Wreaks Havoc on Operations.

Alternatively, organisations can integrate the Hardcat Lebosi Enterprise Asset Management platform with existing ERP and finance systems to create a single source of truth for operational asset information. Accurate asset data supports financial processes such as asset capitalisation, financial reporting, and asset disposal while reducing manual data entry, minimising errors, and improving reporting accuracy.

Discover Hardcat VX Financial Asset Management

Download our Hardcat VX Product Guide (PDF) to explore integrated purchasing, depreciation, financial asset management, maintenance, inventory management, reporting and enterprise integration capabilities for organisations requiring a complete stand-alone asset management solution.

Key Features

Comprehensive Audit Trail

Hardcat provides complete traceability via a comprehensive recording of user interactions, jobs and events associated with an asset. Providing centralised reporting to support audits, risk assessments, compliance and the claims processes.

Shared Assets

Get the most from your shared assets by keeping track of an asset’s owner, its location, custodianship, and specific details.

Complete Asset Maintenance History

Enable centralised reporting to support audits, risk assessments, compliance and the claims processes utilising the full history of all jobs, transactions and user interactions associated with any asset.

Replacement Forecasting

Inform your asset 'repair or replace' decisions based by monitoring asset maintenance costs through-out its full lifecycle.

Search and Reporting

Comprehensive search, export and report generation capabilities empowers rapid access to insights for key business decision making.

Good Circular Economy Practices

Hardcat saves you money through planning of efficient disposal processing that facilitates re-use, recycling and minimizes waste items to landfill.

Certainty Matters

We’re proud to have worked with clients across the globe. Hear from our clients across industries who’ve used Hardcat solutions and benefited greatly.