An asset management mobile application provides field teams and personnel who work remotely with powerful field capabilities. When integrated with a comprehensive asset management system, there is seamless asset data flow between field operations and your asset management system.
Implementing a mobile asset tracking solution can be seen as a win-win acquisition for better management of assets and increased employee efficiency. In today’s workplace, finding a staff member without a smartphone is hard, and this familiarity means better adoption. This is great news for business owners looking to implement mobile asset tracking.
Maintenance personnel especially benefit from work orders on their mobile device. The orders provide information on what assets they need visit and complete maintenance tasks. In the application workers can see what orders have been assigned to them and record in real-time progress. They can also associates parts and inventory used for the maintenance work completed and proactively log additional maintenance.
The Hardcat VX-Series MiCatX and Hardcat Lebosi Mobile are available on Apple Store (and MiCatX on Google Play) are designed to give organisations control over asset processes such as data capture, audit, asset search/lookup and maintenance work orders. Realtime processes in the hands of personnel wherever they are.
Key benefits of asset management mobile apps
When evaluating asset management mobile apps for your organisation look for specific capabilities that address your unique operational requirements. This will significantly enhance field productivity while improving data quality and decision-making capabilities.
- Manage all your assets remotely and still adhere to the appropriate regulations such as ISO.
- Conduct asset audit/verification processes when and where required.
- Conduct maintenance tasks and activities across your geographic area of responsibility.
- Update all asset usage measures (kilometres, hours, and so forth) as and when required.
- Lodge, respond and resolve service requests without time delays.
- Manage your stock (consumables, parts, and so forth) inventory without delays.
- Issue and return assets and stock on the fly.
- Visual verification of asset conditions via photos, creating a comprehensive record.
By adopting an asset management and tracking system that integrates with a mobile application, you can ensure that critical equipment and tools can be found (via asset search) and are maintained. This not only prevents costly project delays but also boosts productivity. Reducing frustration and giving your teams the confidence they have the tools they need, when they need them. Benefits include:
- Asset register is always available and updated in real-time.
- Conduct asset audits/verifications either according to planned programmes or as ‘spot-check’ activities where the following can be added on the fly via your smartphone/device:
- New assets found
- Update of locations and creation of new locations found
- Creation of new assets found
- Record and report on the movement and status of assets
- Record and update the GPS location of asset(s) where required, take photographs of assets (very useful when identifying assets in poor condition).
- Asset custodians will have a real-time view and management capability of their assigned assets.
- Application is available online and offline, when connectivity may be poor or non-existent.
- Create, resolve, and update all maintenance tasks and service requests in the field.
- View stock/inventory availability, as well as issue/return and audit stock and assets in the field.
Unlocking efficiency: the benefits of mobile apps on field services
When you implement a mobile asset management app, you’re not just keeping tabs on where things are, you are unlocking real-time visibility into asset location, status, and usage. Hardcat’s mobile asset management apps assists organisations to track and manage their valuable equipment, tools, and devices. With a user-friendly interface designed for both iOS and Android, the app empowers your teams to perform field inspections, audits, and maintenance work orders directly from their smartphones or tablets.
Tracking loaned or borrowed assets in the field
Whether employees borrow or return an asset, re-locate it, or need to send it to repair or document the damage. The smartphone is a perfect tool to perform this task.
Asset Capture (available offline)
The data capture feature is designed to allow administrative users or managers to create data capture jobs for users in the field to carry out based on defined criteria.
Asset Audits (available offline)
Conduct asset audits or ad-hoc audits. This feature is utilised to conduct random and periodic audits by simply scanning the barcode or RFID tag(s). The solution will capture last audited/seen date of asset. The asset audit feature is designed to allow administrative users or managers to create scoped audit jobs for users in the field to carry out based on a defined criteria.
Asset Search/Look-Up
The asset lookup feature allows the user to scan the barcode (or RFID) tag of an asset to look up asset details. Alternatively, user may manually enter barcode or RFID value to display asset record.
Issue and Return of Assets
The issue and return (check-in/out) function allows operator to issue assets to people and locations so that system has account of which assets have been issued to whom and where located, for visibility. At end of use of asset, user can return asset to rightful location.
Managing Work Orders (available offline)
Take photos for maintenance inspections and create, assign, and monitor maintenance work orders. Users can see a display of all work orders that have been allocated to them for actions such as update/close/actions recorded and assign parts/consumables inventory. Field agents can view schematics, service manuals, notes and photos illustrating the condition of the asset.
Stock Management and Transfers
Stock and inventory management for the creation, capturing of images, auditing, and adjustment of stock items. While stock transfer enables the movement of stock between locations, people, cost centres, assets and work orders.
By connecting the field to the office, Hardcat’s apps slash administrative hours, boosts productivity, and enhances compliance and record-keeping, making it easier than ever to keep your operations running smoothly and your assets fully under control.
Managing assets and inventory on-the-go
With our mobile app, organisations can manage inventory in real time. Tracking inventory and parts using a mobile app offers several key benefits, especially for businesses that need real-time visibility and efficiency. With Hardcat’s mobility solutions, you can track, reorder, and assign spare parts and consumables to maintenance jobs. You can also transfer, audit, and report on them. Mobility allows for anywhere, anytime access to your important parts and consumables.
- Real-Time Visibility and Accuracy: Get instant updates on stock levels, locations, and status. Reduce errors caused by manual tracking or delayed data entry.
- Increased Efficiency and Productivity: Scan barcodes or RFID tags for quick check-ins/check-outs. Eliminate paperwork and manual data entry, saving time and labour costs.
- Improved Asset and Inventory Control: Set up automated alerts for low stock, expiration dates, or maintenance needs. Prevent loss, theft, or stock discrepancies with better accountability.
- Seamless Integration and Data Synchronisation: Sync data with our centralised asset management system in real time. Access reports and analytics for better decision-making.
- Enhanced Mobility and Accessibility: Manage inventory from anywhere using a smartphone or tablet. Enable field teams to update stock records on-site, reducing delays.
- Regulatory Compliance and Audit Readiness: Maintain a digital trail for audit and compliance purposes. Ensure accurate records for operational reporting.
- Cost Savings and Loss Prevention: Reduce unnecessary purchases by maintaining optimal stock levels. Avoid costly downtime by ensuring critical parts are always available.
Asset data capture and audits on your mobile device
Our mobile app lets you collect, verify and audit asset data, keeping your asset register data up-to-date. A verified, accurate asset register will improve asset accountability. It will also help meet governance and compliance goals.
Authorising individuals in your organisation to perform quick and easy audits via their mobile phone or to self-audit assets (in their possession) is a fast and accurate way to keep visibility and control. Asset audits can also discover assets that the organisation is incorrectly managing, either operationally or financially, as well as other assets that weren’t being used but were still being depreciated. Our tools also support in the planning and execution of effective disposal processes.
- Ensure compliance and due diligence
- Reconciliation between systems (asset database and finance system)
- Informed asset planning decisions
- Reduce insurance and taxes
- Optimise asset usages, forecasting and budgeting
- Enable better governance
By using mobile phones and tablets for audits, the process becomes significantly faster and more cost-effective. Additionally, this method offers greater accuracy compared to traditional pen-and-paper approaches, ensuring more reliable data and improved asset management overall.
- Ad-Hoc Audit Feature: Ad-hoc audit is utilised to conduct random audits by simply scanning barcode or RFID tag. Our solution will capture last audited/seen date of asset.
- Asset Audit Jobs Feature: Asset audit jobs is designed to allow administrative users or managers to create scoped audit jobs for users in the field to carry out based on a defined criteria. These jobs are easily accessed using the mobile app as shown in the below screen shots. They will also have a defined time frame to be completed by including sites and types of assets.
Mobility in connected and disconnected environments
Our mobile application supports users in both connected and disconnected environments. Offline functionality allows teams working in areas with poor connectivity to continue with their tasks even when there is no wireless (mobile or Wi-Fi) connection, ensuring seamless operations no matter where they are located.
The mobile application operates in live/online mode where changes are committed to the database or offline, as changes are made they are stored and synchronised with the server when selected or as per a scheduled time limit.
Conclusion
Hardcat’s mobile asset management solutions help organisations track and manage their assets by providing real-time access to critical data anytime, anywhere. With powerful features like barcode and RFID scanning, offline functionality, and seamless integration across devices, Hardcat enables teams to perform audits, inspections, maintenance, and asset tracking directly in the field.
Drive efficiencies in asset tagging, tracking and auditing by utilising cutting-edge identification and mobile asset tracking technologies, to build a digital asset management solution that ensures all data is current and accurate. We provide complete mobility and accessibility, so you can empower your workforce. This not only reduces administrative burdens but also improves accuracy, accountability, and operational efficiency.
By connecting fieldwork with our central asset register, Hardcat ensures assets are always visible, sustainable and controlled, helping businesses optimise resources, maintain compliance, and keep projects running smoothly.
